Awesome Tips and Tricks in Excel

excel

#1

Time to showcase your awesomeness in Excel!

Share some tips & tricks in Excel which have helped you become better at doing things in excel !

Enough of using traditional methods on excel for calculation & computation! This discussion focuses on amazing tips and tricks that will make you a Pro in Excel.

P.S - Of course! Keyboard Shortcuts can’t be ignored.


#3

Hello Friends!

Excel 2013 has introduced a new feature which is very helpful in managing large chunks of data.
Let me explain this by an example.

We have a column - ‘Names’ (First Name, Middle Name, Last Name). Till now, we have been doing this way:

To extract the first name, use LEFT() function
To extract the last name, use RIGHT() function

However, MS-Excel 2013 has introduced a feature named ‘Flash Fill’. This feature automatically senses the data user is trying to extract and returns the respective values for the entire number of cells in the column. Refer to the screenshot.

Below is the link, to Turn Flash Fill ON!

Thanks!


#4

Hi !

I would like to share a few key shortcuts that have proved to be very useful while working on Excel. If you can learn some of them, you will know how to play with excel !

Below are the key shortcuts in an alphabetical order:

CTRL+A
Selects the entire worksheet.
If the worksheet contains data, CTRL+A selects the current region. Pressing CTRL+A a second time selects the current region and its summary rows. Pressing CTRL+A a third time selects the entire worksheet."

CTRL+B
Applies or removes bold formatting.

CTRL+C
Copies the selected cells.

CTRL+D
Uses the Fill Down command to copy the contents and format of the topmost cell of a selected range into the cells below.

CTRL+F
Displays the Find and Replace dialog box, with the Find tab selected.

CTRL+G
Displays the Go To dialog box.

CTRL+H
Displays the Find and Replace dialog box, with the Replace tab selected.

CTRL+I
Applies or removes italic formatting.

CTRL+K
Displays the Insert Hyperlink dialog box for new hyperlinks or the Edit Hyperlink dialog box for selected existing hyperlinks.

CTRL+N
Creates a new, blank workbook.

CTRL+O
Displays the Open dialog box to open or find a file.

CTRL+SHIFT+O
Selects all cells that contain comments."

CTRL+P
Displays the Print dialog box.

CTRL+SHIFT+P
Opens the Format Cells dialog box with the Font tab selected."

CTRL+R Uses the Fill Right command to copy the contents and format of the leftmost cell of a selected range into the cells to the right.

CTRL+S
Saves the active file with its current file name, location, and file format.

CTRL+T
Displays the Create Table dialog box.

CTRL+U
Applies or removes underlining.

CTRL+SHIFT+U
switches between expanding and collapsing of the formula bar."

CTRL+V
Inserts the contents of the Clipboard at the insertion point and replaces any selection. Available only after you have cut or copied an object, text, or cell contents.

CTRL+ALT+V
Displays the Paste Special dialog box. Available only after you have cut or copied an object, text, or cell contents on a worksheet or in another program."

CTRL+W
Closes the selected workbook window.

CTRL+X
Cuts the selected cells.

CTRL+Y
Repeats the last command or action, if possible.

CTRL+Z
Uses the Undo command to reverse the last command or to delete the last entry that you typed.

CTRL+SHIFT+Z
Uses the Undo or Redo command to reverse or restore the last automatic correction when AutoCorrect Smart Tags are displayed.

Hope you find them helpful.
Thanks!


#5

Hi,

Addition to shortcuts listed by Deepak, here are more with Ctrl+(Number) and Function keys.

With Ctrl + (Numbers)

CTRL+1	Displays the Format Cells dialog box.
CTRL+2	Applies or removes bold formatting.
CTRL+3	Applies or removes italic formatting.
CTRL+4	Applies or removes underlining.
CTRL+5	Applies or removes strikethrough.
CTRL+6	Alternates between hiding objects, displaying objects, and displaying placeholders for objects.
CTRL+8	Displays or hides the outline symbols.
CTRL+9	Hides the selected rows.
CTRL+0	Hides the selected columns.

With Function Keys

F1
Displays the Microsoft Office Excel Help task pane.
F2
Edits the active cell and positions the insertion point at the end of the cell contents.
F3
Displays the Paste Name dialog box.
F4	
Repeats the last command or action, if possible.When a cell reference or range is selected in a formula, F4 cycles through the various combinations of absolute and relative references.
F5	
Displays the Go To dialog box.
F6	
Switches between the worksheet, Ribbon, task pane, and Zoom controls. In a worksheet that has been split (View menu, Manage This Window, Freeze Panes, Split Window command), F6 includes the split panes when switching between panes and the Ribbon area.
F7 
Displays the Spelling dialog box to check spelling in the active worksheet or selected range.
F8	
Turns extend mode on or off. In extend mode, Extended Selection appears in the status line, and the arrow keys extend the selection.
F9
Calculates all worksheets in all open workbooks.
F10	
Turns key tips on or off.
F11
Creates a chart of the data in the current range.
F12
Displays the Save As dialog box.

Thanks
Mukesh


#6